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Resignation Letter Generator
Use this free resignation letter generator to write a clear, professional resignation letter in seconds. Fill in your details, pick a tone — professional, grateful, or brief — and your letter appears ready to copy or download as a text file.
How it works
A resignation letter has one job: to put your decision in writing, clearly and politely, so there is no confusion about when you are leaving. It does not need to explain your whole story or settle scores. Three things matter — the date, the thanks, and the handover offer — and this generator makes sure all three are in the letter.
Start with your details: your name, your job title, the company, and your manager's name. Then pick your last working day. That date is the most important line in the letter, so it appears in the first paragraph in full, for example June 30, 2026. Two weeks from the day you hand it in is the usual notice period, but check your contract first — some roles ask for four weeks.
Next, choose a tone. Professional is neutral and safe for any workplace: it states the facts, thanks the employer, and offers to help with the transition. Grateful is warmer — it mentions what you learned and the people you worked with, and it is the best choice when you want a strong reference or might return one day. Brief is the shortest option: three short paragraphs that say you are resigning, give the date, and offer a handover, with no extra detail. Pick the one that matches how you actually feel, because a letter that sounds like you is easier to send.
The reason you pick shapes one line only. "New opportunity" becomes a sentence about taking up a new opportunity; "personal reasons" stays vague on purpose; "relocation" and "career change" say exactly that; and "prefer not to say" leaves the reason out altogether. You never have to explain more than you want to. The letter is built in your browser as you type, and nothing you enter is sent anywhere — copy it into an email or download it as a plain text file to print or attach.
Worked example
Jordan Lee is a Sales Associate at Northwind Retail, reporting to Ms. Patel. Jordan has accepted a new opportunity and wants to leave on June 30, 2026, with a warm, grateful tone.
Step 1: Enter the details — name Jordan Lee, title Sales Associate, company Northwind Retail, manager Ms. Patel, last day June 30, 2026.
Step 2: Choose the grateful tone and the reason "new opportunity".
Step 3: The generator builds the letter below, with the last day in the first paragraph and a handover offer at the end.
The tool produces exactly this letter for those inputs. Copy it, paste it into an email to Ms. Patel, or download it as a text file and print it. If Jordan wanted a shorter version instead, switching the tone to brief would keep the same date and details in three short paragraphs.
FAQ
How much notice should I give when resigning?
Two weeks is the standard notice period in most jobs, and many contracts or handbooks require it. Senior roles and specialist positions often ask for four weeks. Check your contract first, then set your last working day to match. Giving more notice than required is always welcome and never hurts your reference.
Should I state my reason for leaving?
You do not have to give a detailed reason, and a short one is usually best. A phrase such as to take up a new opportunity or for personal reasons is enough. Avoid criticism of your manager or the company in the letter itself; the letter becomes part of your employment record, while complaints are better raised in a private conversation or an exit interview.
Can I resign by email instead of a printed letter?
Yes. Most resignations today are sent by email, with the letter in the body of the message or attached as a file. Use a clear subject line such as Resignation — Your Name, address it to your manager, and keep a copy for yourself. If your employer asks for a signed paper copy as well, print the downloaded letter and hand it in.
Do I need to mention my last working day?
Yes, always. The last working day is the most important fact in the letter: it starts the notice clock and tells payroll when to stop your salary. Write the full date, for example June 30, 2026, rather than a vague phrase such as in two weeks. This generator puts your chosen date in the first paragraph so it cannot be missed.
How do I leave on good terms?
Thank your manager, offer to help with the handover, and keep the tone warm even if you are leaving for a difficult reason. Choose the grateful tone in this generator for a warmer letter, and offer to train your replacement. A graceful exit protects your reference and keeps the door open if you ever want to return.